Entries Tagged 'website copywriting' ↓

We all make promises. But how many of those promises do you keep?

Take my teenager for example (please take him). When I ask him to do something the usual response is: “Yeah, I’ll do it in a minute.” An hour later, when the task still hasn’t been done and I start to get annoyed with him I get the rolling eyes followed by “I was just about to…”

How many times has you made a complaint only to be assured by the staff member that “I’ll pass your comments on to my manager”. Do they really do as they promise? Very unlikely.

You’re probably wandering what this has to with website copy. Well, within your copy you’ll make various promises to your reader. In fact the benefits of your business are promises. So they are things like:

• Being available 24/7
• Smart and polite staff
• Getting things right first time
• We can’t be beaten

But when putting together your website copywriting, if you merrily add in loads of benefits like this without thinking too hard about them, you could be doing yourself a lot of harm.

When a promise becomes a problem

It’s the small things in life that matter.

You may offer a great guarantee, free postage etc., which you can easily fulfil. But if you can’t get the simple things right, are your customers going to believe your bigger claims and promises?

If you say your service is available 24/7 and when a customer phones they get placed in a queue constantly being told by a disembodied voice “your call is important to us” even though it doesn’t get picked up for 15 minutes, you could lose customers.

I tried to get in touch with a well known UK business recently. I didn’t want to send an email because I needed a quick answer so I decided to call them. Oh boy, what a palaver. The phone rang and immediately found myself in an automated system. After about 5 minutes going through umpteen menus, I finally got to speak to a real person. In all fairness they dealt with my query promptly, but it took some perseverance on my part. The thing that really annoyed me was they gave the impression that they didn’t want to speak to me because the first thing I heard as I entered the automated system was:

“You can find answers to your questions on our website…”

If I could find the answer to my question on the website I wouldn’t need to ring!

This was supposed to be a company that welcomed queries and were ready to help in any way they could – as it turned out, that relied on the customer’s ability to navigate their way through a (seemingly) never ending list of menus in order to speak with a real person.

Customer service is for life not just for Christmas

People are always talking about how good service is a thing of  the past.

These days when you’re in a shop, the staff are more interested in discussing what happened to Tracey and Dave the night before than serving customers. And, worse than ignoring you, they serve you while still discussing the latest gossip breaking off momentarily to take your money.

Customer service is vital which is why you must be able to carry out all  the promises you make on your website.

Many companies still fail to see their website as being  their business. It isn’t a separate entity, and it’s quite often the first impression customers will gain of your business. If you say you answer all calls within 5 rings, do it. If you say you reply to emails within 2 hours, make sure you do – it sounds so simple but you’d be amazed at how many companies get it spectacularly wrong.

Promises like this are made just to look good. But if you can’t fulfil simple pledges like those, how are you going to convince customers you can fulfil your bigger promises?

So when you are writing content for your website think very carefully about what you promise. Ask yourself if you can really live up to what you’re claiming. You have to be able to fulfil every claim – if you can’t you’re leaving yourself open to a barrage of complaints.

Image is everything. Make sure yours is a good one.

If you tried to give your customers every piece of information about your business and processes within the body of your website, you’d end up with something confusing, long and incredibly tedious.

That is why the humble FAQ (Frequently Asked Questions) page exists.

It is a simple way to communicate simple pieces of information to your reader quickly. Most websites include one these days because:

• They provide an extra level of support for your customers
• They save you time by posting answers to questions you are constantly asked therefore reducing email and phone calls
• They show you care about your customers by providing them with as much assistance as possible

Of course, for it to be a truly effective page you must ensure you include questions that people want to know the answers to. Look back through your email correspondence with customers and pull out all the questions that crop up time and again.

That’s all well and good, but how do you make sure you write a good FAQ page?

Well these 6 pointers will get you started in the right direction.

6 ways to write a winning FAQ page

1. Forget the fuss

The first thing to remember is that your FAQ page is there simply to provide information. It is not one of your main sales pages. So, although its content should still be clear and informative, it is the content that matters so forget images and other distractions. Make sure it is well written and easy to follow and that there’s no ambiguity.

2. Simplicity is key

Providing an FAQ page and then making it difficult to find answers is rather counter-productive. Make it easy for your user by categorising your Q and As. Cluster all questions relating to similar topics together. That way it will make your customers life much easier because they’ll be able to find the information they need quickly.

3. Information overload

The number of questions and answers you have will depend on your business. Some of you may only have half a dozen or so. But for those who are likely to have ten or more questions, gather all the questions together at the top of your page and link each one to their answer. That way your reader can scan down the list of questions, find the one relevant to them, click on the link and be taken to the answer. This will make it much easier to use than if you merely list all Q and As together so they have to scroll down your mammoth list until they find the one they want.

Just bear in  mind though, if you do list your questions and link them to the answers, make sure you provide a ‘return to top’ link at the end of each answer so they can easily return to the top of the page.

4. Start with the easy stuff

Another good way to make sure your list of questions is useful is by placing the simplist and most often asked questions at the top of the list. The more complex questions should then come further down the list.

5. You’re not writing a novel

However tempted you are to write something literary and indepth, keep your answers short and to the point. Now’s not the time to show off your writing skills (in fact, that is something you should never do when writing any type of marketing materials. Your writing should be secondary – it is your marketing message that should be noticed), keep your answers simple, short and to the point.

6. Be available

One thing that really bugs me are websites without any contact details. It is so frustrating especially when the FAQ page doesn’t answer my particular problem. Like many people, if I find a site that makes it virtually impossible to get in touch with the company I’ll hit the back browser and find someone else. My instant reaction is what are they trying to hide? If you are a genuine company why isn’t your address, phone number, email address clearly marked on your website? Make sure you provide a link to your contact page from the FAQ page in case someone has a question that’s not listed.

So as you can see your FAQ page really is important and shouldn’t be thrown together as an after thought. It is your extended online customer service portal providing information that your customers need. By making it easy to find, easy to follow and easy to read, you are adding another layer of customer service. Plus, just think of how many emails and phone calls you won’t have to field because your customers can find the answers to their questions for themselves.

Remember to also keep it updated. It is unlikely you’ll predict every question you’ll ever be asked, so as new questions arise add them to your page. Over time you’ll accumulate a valuable bank of information for your customers.

Do you have a website? If so, how is it performing?

I’m not talking about its load time or looks but rather how many of your visitors go on to become customers – i.e. we are talking about its conversion rate.

As a copywriter I frequently come across websites that look pretty, have a lot of content, even rank well and yet the owners are at a loss as to why it doesn’t convert its visitors into sales. Even scarier is when people state:

Client: “My website’s working really well – I get about 500 unique visitors every day”

Copywriter: “Great, so what’s your conversion rate?”

Client: “My what?”

There is a simple way to boost your conversion rate, although this post is entitled the Number 1 secret to websites that convert; it’s not really a secret, it should be common sense.

How to make your website convert

First off I want to look at the behaviour of people searching the internet.

If they are looking for a specific product or service they will enter their search term into Google and then open a new tab for each website that takes their fancy. The idea behind this is that they can compare what each company is offering.  They’ll want to know what’s in it for them if they buy from your company.

Have you guessed the number 1 secret to website that convert yet?

That’s right – you have to identify your unique value proposition. But not only identify it, make sure it is the first thing your potential customer sees.

Your UVP is going to be the main benefit you offer. Something that is going to set you apart from your competitors,

It could be a free bonus item, price reduction, guarantee – something that is of real value to your reader.

That is the secret behind the biggest converting websites.

If you hide your UVP within your text, do you really think the reader is going to take the time to read the entire content of your site to find it?

No, they won’t. The one thing people have very little of these days is time. So make their job easier by announcing your UVP immediately and clearly. And make sure it is on all your pages – after all, there is a chance they’ll land on a page other than your Home Page. A simple banner across the top of all your pages announcing your UVP will do the trick.

Make it big, make it bold, make it seen.

So, now you know what to do if you want to boost your conversion rate. Take a look at your website, identify your UVP and shout about it. Then watch what happens to your conversion rate.

Sally Ormond – freelance copywriter

First off, when I say “The Importance of Telling Your Reader What to Do” I don’t mean that your copywriting should become prescriptive and demanding. That would just be silly. After all, a copywriter is supposed to build rapport with her readers; she’s supposed to get to know them, work out what makes them tick. She’s not supposed to shout at them and give them orders.

Or is she?

Softly at first

If you want your copy to work, you’ve got to build a realtionship with your reader. You must immediately show them that you understand what they are looking for. By telling them how your product/service will benefit them will show them that you care, you are willing to listen, and you’ll make their life better.

Aren’t you great?

By the time they’ve finished reading the inital paragraphs of your website they’ll be your best friend hanging on your every word.

Then what?

Well, now’s the time to build on your new found friendship. By now your reader trusts you and is ready to be lead by you to the next stage of the relationship.

But there’s a problem. You’ve told them how you’re going to improve their life. They love your product/service and realise that it is exactly what they’ve been looking for. But now, after doing all the hard work and convincing them they need it, you’ve left them high and dry.

They’ve read to the end of the page, ready to do whatever you ask, but there’s nothing. Zero. A big fat zilch. Just empty space.

Now they’re confused. They panic and hit the back browser and go to another website in the hope that will tell them what to do next.

So what did you forget?

You forgot one of the most important sections of your copywriting. It may only be a few words, but they could be the most important few words on the entire web page.

What’s the point in creating superb copy that has convinced your reader to buy if you forget the call to action?

“But they know they want to buy the product, why should I have to tell them to buy it?”

A very valid point, but if you don’t have a line at the bottom of your page that says Click here to buy now, or perhaps Call us today on 123 456 78 and book your appoinment, your reader won’t know what to do. Why should they go hunting round your website trying to work out what to do next if you can’t be bothered to tell them.

It might sound laughable that people forget to add a CTA but it happens all the time. I’ve lost count of the nimber of websites I’ve seen without one leaving the owner wondering why their conversion rate is so low.

Go and take a look at your website now – do you have a CTA? If the answer’s “no”, before you do anything else today add one to every sales page. Don’t leave anything to chance, if you want your reader to buy, tell them.

Content is King!

How many times have you been told that?

Well, it is true. Internet marketers have been telling you for years if you want more organic traffic you must publish more web content targeted at your long tail keywords. Finally, you’re taking notice and more and more companies are adding page upon page to their websites of new content.

But of course, hiring a talented copywriter doesn’t come cheap. So, adding hundreds of new pages of content to your website is going to be expensive.

Now, there is a group of you out there who think you’ve found the perfect solution to this. I can see you patting yourself on the back because you think you’ve got the best of both worlds – shed loads of new content without the high price tag. If that’s you, you’ve probably done one of two things:

• Out sourced your content writing to an Indian company or elsewhere in the world where you can pick up loads of articles for next to nothing
• Decided to take the DIY approach and written it yourself

Big mistake!

Yes, you are increasing your web content at a great rate of knots – but at what cost? And I’m not talking about how much you’ve paid for it; I’m talking about the cost to your reputation.

Why you shouldn’t value quantity over quality

Watering down the quality of your website content in this way could have a seriously detrimental effect on your rankings. Remember those? You’ve quite possibly spent years working on your search engine optimisation to achieve great rankings, do you really want to jeopardise them now?

A big part of your SEO strategy is building back links. Of course, people will only link to you if you provide great content. If you start to water down the quality of your content with poor articles, people won’t want to link to you. And if they don’t link to you…you got it, you’ll start sliding down the rankings faster than soap down a helter-skelter. If you want to attracts links, your content must be entertaining, intertesing and appealing.

But there is a more serious consequence – yes, even more serious than affecting your rankings. Low quality content will have a detrimental effect on your company’s image. Now for the science bit – take a look at these equations:

Great Content = Increased value + Positive effect on your company’s image

Poor quality content = Disappointed readers + Negative effect on your company’s image

OK, so maths was never my strong point but I’m sure you get the gist.

Why am I telling you this?

Because, if you don’t invest in quality content for your website you are going to do some serious long term damage to your reputation.

If you’re not particularly bothered about anything I’ve warned against here, go and hire a company that will generate oodles of content for you for just a few pounds. But if you do care about your image and reputation, invest in a quality freelance copywriter and focus on getting quality content. Yes, it will cost you more but the long term benefits speak for themselves.

The choice is yours.